Top Tips
How to Plan for a Successful Shareholder Meeting: 6 Tips for Success
Depending on the type of business you operate, you may be experiencing the dread of shareholder meetings. Shareholder meetings are key to business success as they provide a time and space for shareholders to engage with directors and vice versa.
We understand that these meetings can be daunting and difficult to plan, so we’ve shared our top tips on planning for a successful shareholder meeting:
- Don’t Underestimate the Power of a Well-structured Agenda – This will not only give your attendees an overview of what will be discussed in advance but also give your meeting structure, so you stay on track.
- Provide Ample Notice for Your Attendees – Busy people fill their diaries months in advance. Don’t try to plan a last-minute meeting, as you will have difficulty with attendance.
- Honour the Shareholder Formalities – Ensure you adhere to all shareholder meeting formalities.
- Ensure Equal Engagement Opportunities for All Attendance Format Types – Ensure all participants can vote on matters regardless of their meeting attendance mode.
- Only Use Technology that Has Been Tried and Tested – This is important for all business functions, but for a successful shareholder meeting, you should ensure that all technology has been used in the past so there are no hiccups and all participants find it easy to use.
- Share Meeting Minutes and Recording As Soon As Possible – People tend to forget things easily or remember events slightly differently. To combat this, share meeting notes, minutes, and recordings (where possible) ASAP while they are still fresh in everyone’s mind